What to know first
- It confirms move-in; it is not the same as a rental contract.
- Ask about it before committing to accommodation.
- The issuer must provide accurate details.
- Use your municipality's current template or requirements.
What the document confirms
The confirmation links the person moving in, the address, the move-in date, and the accommodation provider. Its purpose is specific: supporting the registration of residence.
A booking receipt, payment confirmation, or ordinary lease may contain overlapping information but does not automatically replace the required confirmation.
Who provides it
The issuer may be the property owner, a property manager acting for the owner, or a main tenant legitimately providing a sublet. The correct issuer depends on the accommodation arrangement.
If a sublet is involved, clarify that the arrangement is permitted and that the responsible person will issue the confirmation. Do not accept altered or fabricated paperwork.
Check it before your appointment
Compare the spelling of names, full address, move-in date, and provider details with your documents. Ask for corrections before the registration appointment if something is wrong.
Keep a copy with your lease and registration confirmation. If the authority uses its own form, download the current version directly from the municipal website.
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Common questions
Can a landlord refuse to provide it?
Accommodation providers have legal responsibilities, but the correct response depends on the facts. Start with the municipal authority's guidance and seek qualified advice for a dispute.
Can a main tenant issue it for a sublet?
This can be possible when the main tenant is legitimately providing the accommodation. The sublet itself should be authorised where required.
Can I use an old confirmation after moving?
The document should represent your actual move into the address being registered. Do not reuse inaccurate paperwork.